- Days
- 5
- Participants
- 40 to 100 participants
- Destinations
- Madrid · Seville and Huelva
Objectives
- Bring teams from several continents together in a single plenary in Madrid
- Leave time to recover from jet lag before the working sessions
- Extend the convention to Seville, with a visit to the Real Alcázar outside opening hours
- Host one memorable dinner in each city, in Madrid and in Seville
Participant profile
Management and sales or regional teams flying into Spain on long-haul routes from Asia, the United States, Canada, Brazil, Argentina, Japan, Thailand, Vietnam or the United Arab Emirates, who want to bring their colleagues together for a proper convention.
Day by day
- 1
Day 1
Day 1: staggered arrivals and a light evening in Madrid
- Welcome at Madrid-Barajas airport for every flight, with a host holding your group's sign for the arrivals spread from morning to evening
- Transfer to the Hilton Madrid Airport, about 5 minutes from the airport, with a check-in desk at the hotel for rooms and badges
- A light afternoon with no working session: rest, a lunch of your own choosing and time to stretch your legs at your own pace
- A short welcome briefing late in the day, in a hotel room, to present the programme and the next morning's timings
- A simple, early dinner at the hotel, so that everyone can get to bed at a sensible hour
- 2
Day 2
Day 2: plenary, workshops and dinner at Lhardy
- Opening plenary in the 450 m² Isabela Ballroom, up to 400 people in theatre style
- Parallel workshops in the hotel's other rooms, which offer about 1,700 m² of meeting space in total
- Working lunch at the hotel
- Late afternoon tapas walk in La Latina, starting from Plaza San Miguel, in several groups of up to 15 people, guided in English and Spanish
- A memorable dinner at Lhardy, a historic house near the Puerta del Sol, in the private salons known as "Los salones", with classic Madrid cuisine
- Return to the hotel late in the evening
- 3
Day 3
Day 3: high-speed train to Seville
- Short debrief session at the hotel, then a light lunch
- Transfer to Madrid Puerta de Atocha station, with luggage handled from hotel to hotel
- AVE high-speed train to Seville: around 2 hours 30 minutes depending on the train, with seats reserved for your group subject to availability
- Arrival at Seville Santa Justa station, a few steps from the Only YOU Hotel Sevilla (209 rooms)
- A quiet evening and dinner at the hotel, which has several bars and restaurants
- 4
Day 4
Day 4: working in Seville, the Real Alcázar and dinner at Taberna del Alabardero
- Working session in the 330 m² April Room, 250 people in theatre style, and in the hotel's six other meeting rooms for sub-groups
- Lunch at Casa Robles, near the cathedral, in its private salons
- Visit of the Real Alcázar outside public opening hours, one hour at most, arranged by request with the Patronato
- Free time in the historic centre
- Closing dinner at the Taberna del Alabardero, in a 19th-century house, Basque and Andalusian cuisine, in a private room
- 5
Day 5
Day 5: a short morning and long-haul departures
- Breakfast and a closing session of half an hour to an hour, with nothing heavy
- Staggered departures, each according to the time of their return flight, with transfers grouped by flight
- Return of your choice: train to Madrid then a transfer to Barajas, or a flight from Seville via Madrid, depending on your schedules and connections
- A contact reachable throughout the journey for any last-minute change of schedule
Availability
Ask us about availability for your next event.
Frequently asked questions
How does the first day account for jet lag?
We schedule no working session on arrival day. A host meets every flight, the Hilton Madrid Airport is about 5 minutes from the airport, the afternoon stays light and dinner is simple and early. The plenary takes place the next morning, once everyone has had a first night's sleep.
Why five days after a long flight?
After ten to twenty hours of travel, a two-day seminar would be largely eaten up by fatigue. Five days allow an arrival day, two productive working days in Madrid, then a move to Seville that turns the trip into an experience, with a short final morning so that everyone leaves calmly.
How do arrivals from several continents work?
Each participant sends us their flight details and we group transfers by arrival time. Aena publishes the list of destinations served from Madrid-Barajas, which includes New York, Toronto, São Paulo, Buenos Aires, Dubai, Abu Dhabi, Doha and Tokyo-Narita, among others. For other Asian cities, such as in Thailand or Vietnam, a connection should be expected. Please check schedules with the airlines, as they change with the seasons.
How does luggage travel between Madrid and Seville?
Our team collects the luggage at the Madrid hotel, accompanies it to the station and delivers it to the Seville hotel. We suggest each person keeps a cabin bag for the train day, which makes the station easier. The AVE journey takes around 2 hours 30 minutes depending on the train.
Is a visa needed to travel to Spain?
It depends on nationality and length of stay. We cannot give a rule country by country: please consult the official website of the Spanish Ministry of Foreign Affairs and the European Union's official portal on visas and travel authorisations. We will send you the dates, hotels and programme as early as possible to help your teams with their applications.
Is the visit to the Real Alcázar guaranteed?
The visit outside opening hours is arranged by written request to the Patronato del Real Alcázar, about a month before the date, for a group of up to 150 people and one hour at most. We handle the request and confirm the slot to you as soon as it is validated.
